Low Cover Protection can ensure you always have adequate levels of cover available. You achieve this by creating one or more rules that control how many employees can be off at the same time.
Any rules you create are automatically checked against any Employee Request for Leave that requires authorisation and if a rule is broken the request is denied, or if you prefer you can display a warning.
A Low Cover rule is made up of the following:
Name
The name of the rule which is always displayed to employees if their request is denied
Type
The Type defines the type of data that the Low Cover rule applies to, and the available options are:
- Employee – The Low Cover rule applies to the selected Employees
- Company – The Low Cover rule applies to all Employees in the selected Company(s)
- Department – The Low Cover rule applies to all Employees in the selected Department(s)
- Employee Roles – The Low Cover rule applies to the Employees in the selected Employee Role(s)
Provisioning
This is where you select either how many employees can be off at the same time OR how many employees must be available at the same time
Request option
Choose what to do if this rule would be broken from one of the following options:
Employees can request leave (authorisers are alerted)
This will allow the request to continue but an alert will be shown to both the Employee and their Authoriser(s) to notify them that this rule would be broken if they decide to proceed.
Employees cannot request leave (authorisers and admins can over-ride)
This would prevent the Employee from being able to submit the request. They would need to speak to their Authoriser or a user with the appropriate Admin rights to submit the request on their behalf.
Variations
You can increase or decrease the level of cover required for this rule depending on the time of year by inserting one or more variations. Choose the start and end date for the variation along with the cover and request option required.